Business Office Manager

  • Job Reference: 00005430-1
  • Date Posted: 14 October 2021
  • Company: The Madeline of Decatur
  • Location: Decatur, Georgia
  • Salary: On Application
  • Job Type: Permanent

Job Description

Job Description 

Oversees the Accounting and Human Resources functions under the direction of the Executive DirectorHandles areas such as new hire orientation, benefits administration, payroll administration, accounts payable, billing & account collections.  Maintains files and handles general accounting duties. Provides back up coverage to the Concierge.  May be required to supervise other staff positions. 

 

Job Functions 

 Essential Functions: 

  • Maintains basic knowledge of computer software and internet applications. 

  • Maintains resident, business office and personnel files. 

  • Performs Human Resources function by conducting new hire orientation and administering benefits. 

  • Assists in answering resident billing issues.  

  • Ensures that move-in deposits and rents are deposited in a timely manner. 

  • Sends monthly delinquent notices and follows collection guidelines. 

  • Processes resident lease renewal letters. 

  • Ensures that payroll is accurately prepared and reported to the corporate office at the time designated. 

  • Ensures that accounts payable procedures are processed timely and accurately. 

  • Ensures that all proprietary, financial, and resident information is kept confidential. 

  • Monitors and records credit card use, receipts and reconciling for payment. 

  • Processes/files workers compensation claims. 

  • Respects and maintains confidentiality of the office, its records and restricted information. 

  • Understands role in the safety and disaster plan. 

  • Strong attention to detail and organizational skills required

 

 

Non-Essential Functions: 

  • Participates in the Manager On-Duty program. 

  • Attends various community events. 

  • Attends all required training, in-service, and staff meetings. 

  • Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices. 

  • Maintains a positive and professional demeanor toward residents, visitors, families, and co-workers. 

  • Adheres to all policies and procedures of Aventine Hills Communities. 

  • Performs other duties as assigned. 

 

Qualifications/Skills/Requirements 

 An Associate's Degree (A. A.) or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience. Ability to understand and utilize computers, software and technology for job functions.