Program Coordinator - Basic Education for Adults (BEdA) Division

  • Job Reference: 00023851-1
  • Date Posted: 17 July 2024
  • Company: Clark College
  • Location: Vancouver, Washington
  • Salary: $3,477 to $4,631 Per Month
  • Sector: Education
  • Job Type: Permanent

Job Description

Are you passionate about providing the critical support for programs to function at their best? Do you want to be part of a dynamic team working to serve students learning English and completing high school diplomas? If these questions resonate with you, please apply for this opportunity.
 
Clark College is currently accepting applications for a full-time, permanent, classified Program Coordinator in the Basic Education for Adults (BEdA) Division. This position is key in facilitating processes to support student intake and continued enrollment including collecting student attendance, CASAS testing and goal sheets. This position also leads student placement and registration sessions and supports students, staff and faculty and outside agencies with questions about program policies and procedures.
 
Clark College Basic Education for Adults (BEdA) Division prepares students for college and careers. We offer English as a Second Language (ESL) and High School+ diploma (HS+) course options. Our English as a Second Language courses are offered at all levels and High School Completion courses provide credit toward the High School+ diploma and prepare students for the GED®. All courses are contextualized, and competency based.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

  • Coordinate CASAS testing sessions and proctor CASAS testing. 
  • Determine a student’s eligibility for post testing and create testing rosters.
  • Monitor faculty attendance and outreach to faculty to ensure attendance is complete and promptly submitted. 
  • Create/run quarterly attendance reports.
  • Facilitate transcript evaluation process for High School+ program.
  • Coordinate tuition aid process for students. 
  • Communicate with students and instructors regarding outstanding student balances. 
  • Facilitate intake form and goal sheet process for students and proactively ensure forms are completed for all students. 
  • Create registration schedules and lead in-class registration sessions.
  • Answer questions about the program, requirements, CASAS testing. 
  • Direct students, staff, and faculty to campus resources.
  • Schedule meetings and appointments for staff.
  • Provide receptionist support to students, staff, and faculty.
  • Book labs for testing and registration sessions.

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

  • High School Diploma or equivalent. 
  • Two (2) years of applicable and progressively responsible experience in an administrative role supporting a related program or equivalent education/experience. 

JOB READINESS/WORKING CONDITIONS:

  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.  
  • This position is represented by Washington Public Employees Association. 
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

WHAT WE OFFER:

  • A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.  
  • McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.   
  • Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.  
  • Campus bookstore offers snacks, apparel, and specialty supplies.  
  • On-campus early childhood education care program (pending registration and availability). 
  • Gym and recreation facilities available for membership.  
  • Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS: 
Salary Range: $3,477-$4,631/month | Step A-M (commensurate with qualifications and experience) | Range:40 | Code:  107N
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
 
APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., July 24, 2024
 
REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application 
  • Current resume, with a minimum of three (3) references listed.
  • Cover letter describing background and experience related to qualifications and responsibilities of the position.
  • Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs
 
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu
 
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES 
Corrected or extended notices will be posted online and in the Human Resources Office.                                                          
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
 
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. 
 
Clark College Human Resources
June 25, 2024
24-00092